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Privacy Policy

At https://hiretopremote.com/, we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and share your personal data when you use our website (https://hiretopremote.com/) and services. It also explains your rights and how you can contact us if you have any questions or concerns.

We provide a platform that connects companies with remote talent from different parts of the world. As part of this process, we handle personal data of both candidates and employer clients. We only collect and use personal data where it is necessary to operate the platform, provide our services, and meet our legal obligations.

This Privacy Policy applies to all users of our platform, including candidates, employer clients, and website visitors. It covers how data is handled when you create an account, use platform features, communicate through the platform, or otherwise interact with us.

We encourage you to read this policy carefully so you understand how your personal information is handled.

WEBSITE OWNER DETAILS:

Company Name: Wolfgangs GmbH (trading as “hiretopremote.com”)

Commercial Register: HRB 756648, Amtsgericht Mannheim

Managing Director: Philipp Bugert

VAT ID: DE345101399

Registered Office: Business Center Office Partnership & Service, Josef-Reiert-Straße 16A, 69190 Walldorf, Germany

Contact Email: hello@hiretopremote.com

If you ever have questions about how your information is handled, you can contact us at hello@hiretopremote.com.

Information We Collect

Candidate Data

When you create an account or use the platform as a candidate, we collect and process the information you provide to us as part of your profile and activity on the platform. This includes basic details such as your name, email address, and password (stored in a secure, hashed format). We also collect professional information such as your skills, work experience, professional category, availability, and any other details you choose to include in your profile.

You may upload additional materials to support your profile, including your CV or resume, profile photo, portfolio or work samples, and a video introduction. If you apply to job requests or interact with employers, we also collect information about your applications, booking requests, communication activity, and hiring status.

We also collect certain personal details such as your country or nationality and language skills, as these are relevant for matching you with suitable opportunities. We do not collect sensitive personal data such as health information, criminal records, or visa status.

We use this data to create and maintain your profile, match you with relevant employers, facilitate communication and booking between you and employers, and support the hiring process. Your profile information, including your CV and other materials, will be shared with employer clients when you apply for a role or when your profile is presented to them as part of our placement services.

You must ensure that the information you provide is accurate and up to date. You can update your profile at any time through your account settings.

Employer / Client Data

When you create an account or use the platform as an employer or client, we collect and process the information you provide to set up and manage your account and to deliver our services. This includes basic details such as your company name, contact person name, email address, and password (stored in a secure, hashed format). We also collect information about your company, such as a company description and any details you provide during onboarding.

When you use the platform, we collect information related to your activity, including job or talent requests you post, candidate searches, applications you review, decisions to accept or reject candidates, booking requests, interview scheduling details, and hiring actions. We also collect records of your communication and interactions with candidates through the platform.

If you proceed with hiring through the platform, we collect and process payment-related information, as well as records of transactions, invoices, and hire confirmations. We do not store full payment card details ourselves where third-party payment processors are used.

We use this data to provide access to the platform, facilitate talent matching, manage the hiring process, process payments, communicate with you, and maintain records required for legal and business purposes.

Your data may be processed through third-party tools that support our operations, such as CRM systems, communication tools, and platform infrastructure. These service providers act on our instructions and are required to handle your data in accordance with applicable data protection laws.

Automatically Collected Data

When you visit or use our website, we automatically collect certain technical and usage information to ensure that the platform functions properly and to improve our services. This includes information such as your IP address, browser type, device type, operating system, referring website, pages visited, time spent on the platform, and actions taken while using the website. We may also collect information about how you interact with features, such as clicks, navigation paths, and session activity.

We use cookies and similar technologies to collect this information. Some of these cookies are necessary for the platform to function properly, such as keeping you logged in or maintaining session security. Other cookies help us understand how users interact with the platform so we can improve performance, usability, and overall user experience.

This data is generally collected in an aggregated and technical format and is not used to directly identify you. However, in some cases, it may be linked to your account where necessary for security, troubleshooting, or service improvement.

You can control or disable certain cookies through your browser settings. For more detailed information on how we use cookies and similar technologies, please refer to our Cookie Policy.

Other Sources Of Data

In some cases, we may collect personal data about you from publicly available sources or third-party platforms, such as professional networking websites, where permitted by law. This may be used to support candidate sourcing, business development, or to improve the accuracy of the information we hold.

NOTE: If you do not provide certain information that is required for the operation of the platform, we may not be able to create your account or provide you with access to certain features or services.

Legal Basis For Processing

  • Performance of a Contract: We process your personal data where it is necessary to provide our services to you. This includes creating and managing your account, enabling you to use the platform, facilitating communication between candidates and employers, and supporting the hiring and placement process.
  • Legitimate Interests: We process certain data based on our legitimate business interests, provided these are not overridden by your rights. This includes improving the platform, maintaining security, preventing fraud or misuse, managing internal operations, and communicating with users about service-related matters.
  • Consent: In some cases, we rely on your consent to process your data. This applies, for example, where you choose to upload profile information, share your details with potential employers, or agree to the use of certain cookies or tracking technologies. You can withdraw your consent at any time.
  • Legal Obligations: We may process your data where required to comply with legal or regulatory obligations. This includes maintaining records for tax, accounting, and compliance purposes under applicable laws.
  • International Data Transfers with Consent or Safeguards: Where your data is transferred outside your country or region, including to the United States or other third countries, we rely on appropriate legal mechanisms such as Standard Contractual Clauses or, where applicable, your explicit consent.

The applicable legal basis depends on the specific purpose for which your personal data is processed, as described in this Privacy Policy.

How We Use Your Information

  • Account Creation and Management: We use your information to create and manage your account, verify your identity, and allow you to access and use the platform.
  • Providing Platform Services: We process your data to enable the core functionality of the platform, including candidate discovery, job postings, applications, booking requests, and the overall hiring workflow.
  • Talent Matching and Placement: We use candidate and employer data to match suitable candidates with relevant job opportunities and to facilitate introductions between both parties.
  • Communication: We use your information to send you important updates, notifications, booking confirmations, application updates, and service-related communications by email or through the platform.
  • Sharing Candidate Profiles with Employers: For candidates, we use your information to present your profile, CV, and related materials to employer clients for hiring decisions.
  • Managing Hiring and Payments: For employer clients, we use your data to support the hiring process, process payments, maintain transaction records, and confirm successful placements.
  • Platform Improvement and Analytics: We analyse usage data to understand how users interact with the platform, improve features, fix issues, and enhance user experience.
  • Security and Fraud Prevention: We use your data to maintain the security of the platform, detect and prevent fraud, abuse, or unauthorised access, and ensure proper use of our services.
  • Legal and Compliance Purposes: We use your information to comply with legal obligations, enforce our terms, resolve disputes, and maintain necessary business and legal records.
  • Marketing and Service Updates: Where permitted, we may use your contact details to send updates about our services, features, or relevant information. You can opt out of such communications at any time.
  • Anonymised / Aggregated Data: We may also use anonymised or aggregated data for analytics, research, and business purposes. This data does not identify you personally.

The applicable legal basis depends on the specific purpose for which your personal data is processed, as described in this Privacy Policy.

How We Share Your Information

We only share your personal data where it is necessary to operate the platform, provide our services, or comply with legal requirements. We do not sell, rent, or trade your personal data to third parties.

  • With Employer Clients (for Candidates): If you are a candidate, your profile, CV, portfolio, video introduction, and other relevant information will be shared with employer clients when you apply for a role or when your profile is presented to them as part of our placement services. This is necessary to allow employers to evaluate and make hiring decisions.
  • With Candidates (for Employers): If you are an employer, certain information about your company, job requests, and booking details will be shared with candidates to facilitate applications, interviews, and hiring.
  • With Service Providers and Processors: We use third-party service providers to operate and support the platform. This includes hosting providers, applicant tracking systems, CRM tools, email and communication tools, and automation services. These providers process data on our behalf and must follow our instructions and applicable data protection laws. Our key service providers include Bubble.io (platform hosting on AWS), Manatal (applicant tracking system), HubSpot and Apollo.io (CRM and outreach tools), Klaviyo and Omnisend (email communications), and Zapier (automation tools). These providers process personal data on our behalf to support the operation of our platform and services.
  • With Payment Providers: Where payments are processed, relevant information is shared with payment service providers to complete transactions securely. We do not store full payment card details ourselves.
  • Within Our Organisation: Your data may be accessed by authorised personnel within our company who need it to perform their roles, such as support, operations, and technical teams.
  • For Legal and Compliance Reasons: We may disclose your data where required by law, regulation, legal process, or government request, or where necessary to enforce our rights, prevent fraud, or protect our users and business.
  • Business Transfers: If our business is sold, merged, or reorganised, your data may be transferred as part of that transaction. In such cases, your data will continue to be protected in line with this Privacy Policy.
  • With Your Consent: In situations where we ask for your permission to share your data for a specific purpose, we will only do so if you have given your consent.

NOTE: We enter into data processing agreements with all third-party service providers to ensure that they process personal data only on our instructions and in compliance with applicable data protection laws.

International Data Transfer

Your personal data may be transferred to and processed in countries outside your country of residence, including the United States and other third countries where our service providers, infrastructure, or clients are located. This is necessary for us to operate the platform, provide our services, and connect candidates with employer clients across different regions.

Where such transfers take place, we ensure that appropriate safeguards are in place to protect your data. This includes entering into Standard Contractual Clauses with our service providers and partners, and requiring them to handle your data in accordance with applicable data protection laws. In certain cases, we may also rely on your explicit consent for specific cross-border data transfers, particularly where candidate information is shared with employer clients located outside your region.

By using our platform, you acknowledge that your data may be transferred and processed internationally as part of the services we provide.

Data Retention

We only keep your personal data for as long as it is necessary to provide our services, meet our legal obligations, and resolve any disputes.

  • Candidate: If you are a candidate, we retain your data for up to 3 years from your last active interaction with the platform or last contact with us. This allows us to continue matching you with relevant opportunities unless you choose to delete your account earlier.
  • Employer / Client: If you are an employer or client, we retain your data for up to 6 years, as required under applicable commercial and tax laws in Germany. This includes records related to transactions, invoices, and business communications.

We may retain certain data for a longer period where required to comply with legal obligations, resolve disputes, enforce our agreements, or protect our legal rights.

When your data is no longer needed, we will securely delete or anonymise it so that it can no longer be linked back to you.

Data Security

  • Technical Security Measures: We use appropriate technical safeguards to protect your data, including secure servers, encryption where applicable, and protection against unauthorised access.
  • Access Control: Access to personal data is limited to authorised personnel who need it to perform their duties. All such access is controlled and monitored.
  • Secure Storage: Your data is stored on secure systems hosted by trusted service providers. We require these providers to follow strict data protection and security standards.
  • Password Protection: Account passwords are stored in a secure, hashed format. You must keep your login credentials confidential and must not share them with others.
  • Monitoring and Prevention: We monitor our systems to detect and prevent security breaches, unauthorised access, or misuse of the platform.
  • Third-Party Security: Where we use third-party service providers, we require them to implement appropriate security measures and comply with applicable data protection laws.
  • No Absolute Guarantee: While we take reasonable steps to protect your data, no system is completely secure. You should also take steps to protect your own information when using the internet.
We regularly review and update our security practices to ensure your data remains protected.

Third Party Links

Our website may contain links to third-party websites or services that are not operated or controlled by us. We are not responsible for the content, privacy practices, or security of such third-party websites. If you access any third-party links, you do so at your own risk, and you should review their privacy policies before providing any personal data.

Rights Of Eu, Eea, Switzerland, And Uk Users

This section supplements the other provisions of this Privacy Policy and applies to users located in the European Union (EU), the European Economic Area (EEA), Switzerland, or the United Kingdom.

For the purposes of applicable law, your DATA CONTROLLER for the data collected by us to provide you with our services is:

Company Name: Wolfgangs GmbH (trading as “hiretopremote.com”)

Commercial Register: HRB 756648, Amtsgericht Mannheim

Managing Director: Philipp Bugert

VAT ID: DE345101399

Registered Office: Business Center Office Partnership & Service, Josef-Reiert-Straße 16A, 69190 Walldorf, Germany

Contact Email: hello@hiretopremote.com

ALL YOUR USER INFORMATION WILL BE COLLECTED, STORED, PROCESSED AND SHARED STRICTLY IN ACCORDANCE, IN LINE AND FULL COMPLIANCE WITH THE FOLLOWING REGULATIONS:

EU and EEA:

  • General Data Protection Regulation (GDPR)


Switzerland

  • Federal Act on Data Protection (FADP)


United Kingdom (UK)

  • UK General Data Protection Regulation (UK GDPR)
  • Data Protection Act 2018
  • Privacy and Electronic Communications Regulations (PECR)

We process personal data under the lawful bases specified in Section 2 above.

Where we transfer personal data outside the EEA, UK, or Switzerland, we ensure an adequate level of protection by relying on appropriate safeguards such as Standard Contractual Clauses or equivalent mechanisms approved by regulators.

Depending on the applicable law, you may have one or more of the following rights in respect of your personal information:

 

  • Right to obtain information: to obtain information about how and on what basis your personal information is processed and to obtain a copy;
  • Right to rectification: You have the right to have any incomplete or inaccurate information we hold about you rectified and corrected.
  • Right of Erasure: to erase your personal information in limited circumstances where (a) you believe that it is no longer necessary for us to hold your personal information; (b) we are processing your personal information on the basis of legitimate interests and you object to such processing, and we cannot demonstrate an overriding legitimate ground for the processing; (c) where you have provided your personal information to us with your consent and you wish to withdraw your consent and there is no other ground under which we can process your personal information; and (d) where you believe the personal information we hold about you is being unlawfully processed by us;
  • Right of restriction: to restrict processing of your personal information where: (a) the accuracy of the personal information is contested; (b) the processing is unlawful but you object to the erasure of the personal information; (c) we no longer require the personal information for the purposes for which it was collected, but it is required for the establishment, exercise or defense of a legal claim or (d) you have objected to us processing your personal information based on our legitimate interests and we are considering your objection;
  • Right not to be subject to automated decision-making: You have the right not to be subject to a decision based solely on automated processing, including profiling, where it produces legal or similarly significant effects.
  • Right to ask for a copy: where you have provided your personal information to us with your consent, to ask us for a copy of this data in a structured, machine-readable format and to ask us to share (port) this data to another data controller; or to obtain a copy of or access to safeguards under which your personal information is transferred outside of the UK or EEA.
  • Right to withdraw your consent. You have the right to withdraw your consent on using your personal data. If you withdraw your consent, we may not be able to provide you with access to certain specific functionalities of our services.
  • Request the transfer of your Personal Data. We will provide to you, or to a third-party you have chosen, your personal data in a structured, commonly used, machine-readable format. Please note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Under certain circumstances, you may have the right to object, on grounds relating to your particular situation, to the processing of your personal data by us and we may be required to no longer process your personal data. Moreover, if your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing. In this case your personal data will no longer be processed for such purposes by us.

In addition to the above, you have the right to lodge a complaint with a supervisory authority for data protection. Please note that the right of access and the right to erasure do not constitute absolute rights and the interests of other individuals may restrict your right of access or erase in accordance with local laws.

We will ask you for additional data to confirm your identity and for security purposes, before disclosing data requested by you. We reserve the right to charge a fee, where permitted by law. We will decline to process requests that jeopardize the privacy of others, are extremely impractical, or would cause us to take any action that is not permissible under applicable laws. Additionally, as permitted by applicable laws, we will retain where necessary certain personal information for a limited period of time for record-keeping, accounting and fraud prevention purposes.

To make such requests, please contact us at hello@hiretopremote.com.

Estimated Timeframe for Response: We aim to respond to all valid privacy-related requests within one (01) month of receipt, or within a longer period if the request is complex or involves multiple records. In such cases, we will inform you of the delay and explain the reason for it. Exercising your rights is free of charge, unless the request is manifestly unfounded, repetitive, or excessive, in which case we may charge a reasonable fee or refuse to act on the request.

Complaints

If you are located in the European Union, the European Economic Area, Switzerland, or the United Kingdom, you have the right to lodge a complaint with your local data protection authority if you believe your personal data has been handled in a way that breaches applicable laws. Examples of supervisory authorities include:

We encourage you to contact us first at hello@hiretopremote.com so we can address your concern promptly before you reach out to a supervisory authority.

NOTE:If you are located outside the EU, EEA, UK, or Switzerland, you may have similar rights under your local laws. You can contact us at hello@hiretopremote.com, and we will handle your request in accordance with applicable laws.

Rights Under Other Privacy Laws

Your data controller with respect to the personal information collected on the website is:

Company Name: Wolfgangs GmbH (trading as “hiretopremote.com”)

Commercial Register: HRB 756648, Amtsgericht Mannheim

Managing Director: Philipp Bugert

VAT ID: DE345101399

Registered Office: Business Center Office Partnership & Service, Josef-Reiert-Straße 16A, 69190 Walldorf, Germany

Contact Email: hello@hiretopremote.com

Depending upon the laws of your specific country, you may be eligible for some or all the following rights in respect of your personal information:

  • Right to obtain information: You may have a right to obtain information about how and on what basis your personal information is processed and to obtain a copy.
  • Right to rectification: You may have the right to have any incomplete or inaccurate information we hold about you rectified and corrected.
  • Right of Erasure: You may have the right to erase your personal information in limited circumstances where (a) you believe that it is no longer necessary for us to hold your personal information; (b) we are processing your personal information on the basis of legitimate interests and you object to such processing, and we cannot demonstrate an overriding legitimate ground for the processing; (c) where you have provided your personal information to us with your consent and you wish to withdraw your consent and there is no other ground under which we can process your personal information; and (d) where you believe the personal information we hold about you is being unlawfully processed by us.
  • Right of restriction: You may have the right to restrict processing of your personal information where: (a) the accuracy of the personal information is contested; (b) the processing is unlawful but you object to the erasure of the personal information; (c) we no longer require the personal information for the purposes for which it was collected, but it is required for the establishment, exercise or defense of a legal claim or (d) you have objected to us processing your personal information based on our legitimate interests and we are considering your objection.
  • Right not to be subject to automated decision-making: You may have the right not to be subject to a decision based solely on automated processing, including profiling, where it produces legal or similarly significant effects.
  • Right to ask for a copy: Where you have provided your personal information to us with your consent, you may have the right to ask us for a copy of this data in a structured, machine-readable format and to ask us to share (port) this data to another data controller; or to obtain a copy of or access to safeguards under which your personal information is transferred outside of your jurisdiction.
  • Right to withdraw your consent. You may have the right to withdraw your consent on using your personal data. If you withdraw your consent, we may not be able to provide you with access to certain specific functionalities of our services.
  • Request the transfer of your Personal Data. If you so have this right, we will provide to you, or to a third-party you have chosen, your personal data in a structured, commonly used, machine-readable format. Please note that this right may only apply to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

To make such requests, please contact us at hello@hiretopremote.com. Please note, we reserve the right to reject the request if you are not entitled to the right that you request to enforce.

Responding To Legal Requests

We may access, preserve, or disclose your personal information if we are required to do so by law, regulation, legal process, or governmental request, or if we believe in good faith that such action is necessary to comply with applicable legal obligations, enforce our Terms and Conditions, protect our rights and property, investigate fraud or security concerns, or ensure the safety of our users and the public. Any disclosure will be limited to what is legally required, and we will make reasonable efforts to notify you where permitted by law before releasing your information.

Children Privacy

Our website is not directed at or intended for use by children under the age of 18. We do not knowingly collect or process any personal information from children. If we learn that we have accidentally received personal data from someone under 18 without proper consent, we will delete it promptly. If you believe that a child has provided us with personal information, please contact us at hello@hiretopremote.com so we can remove it.

Opting Out

You can opt out of certain uses of your personal data at any time, depending on how you interact with the platform.

  • Marketing Communications: If you receive marketing or promotional emails from us, you can opt out at any time by clicking the unsubscribe link in the email or by contacting us directly. Once you opt out, we will stop sending you marketing communications, but we may still send you important service-related messages.
  • Account and Profile Data: If you are a candidate, you can update or remove information from your profile at any time through your account settings. You may also choose to stop being visible to employers or request deletion of your account.
  • Cookies and Tracking: You can control or disable non-essential cookies through your browser settings or through the cookie preferences on our website. Please note that certain essential cookies must be used for the platform to function properly.
  • Objection to Processing: Where we rely on legitimate interests, you have the right to object to the processing of your personal data. If you raise such an objection, we will review your request and stop processing your data unless we have a compelling legal reason to continue.

To exercise any of these options, you can contact us at hello@hiretopremote.com.

Governing Law And Dispute Resolution

This Privacy Policy and any matters arising out of or in connection with it shall be governed by and construed in accordance with the laws of Germany.

Any disputes arising in connection with this Privacy Policy shall be subject to the exclusive jurisdiction of the courts located in or having jurisdiction over Walldorf or Mannheim, Germany, unless otherwise required by applicable law.

Nothing in this section limits your rights to bring a complaint before a competent data protection authority, as described in this Privacy Policy.

Questions About This Privacy Policy

In the event you have any questions or concerns regarding anything related to this Privacy Policy, or with any content or service of hiretopremote.com , in that case you may freely write your concerns through your registered email to our Designated Representative at hello@hiretopremote.com.

Updates To This Policy

We may update this Privacy Policy from time to time to reflect changes in our business practices, legal obligations, or the way we handle your personal information. When we make changes, we will revise the “Last updated” date at the bottom of the Policy and, if the changes are significant, we may notify you by email or through a notice on our website. We encourage you to review this Privacy Policy periodically so you stay informed about how we protect your information and your rights. Your continued use of the website after any changes to this Policy will constitute your acceptance of those changes.

Last updated on July 6, 2026